Job Title – Staffing Operations Administrator

Reporting to – Financial Controller

Work pattern – 5 days per week (full-time) we will consider some flexibility in days/hours

Location – Darwin Recruitment, Billericay, Essex, CM12 9AH

Darwin Recruitment are looking for a Staffing Operations Administrator to join the team for 6 months maternity cover.

Darwin is a growing, dynamic, €40m turnover, IT workforce solutions company. Headquartered in Billericay, we have subsidiaries in Germany, Netherlands, Switzerland, Sweden and USA.

At Darwin, you will learn and grow in a fast-paced, supportive environment that will take your career to the next level. We are looking for experts who can demonstrate teamwork, results orientation, a growth mindset, disciplined execution, and a winning attitude to join our growing team!

The opportunity available is focused on Darwin’s UK, German and US operations and can be split into 3 main categories:

Core Responsibilities – (This list is not exhaustive and where applicable additional duties may be added where the company deem necessary and reasonable)

Pay and Bill (60%)

• Timesheet management and reporting for Contractors and Leased Consultants Timely Client invoicing and payment schedules for Contractors and Consultants
• Produce any management information that may be required as part of client agreements.

Compliance and Care (20%)

• Ensure ongoing compliance of Consultancy staff including permits, right to work, ID verification, payroll structure (Freelance/Employee/B2B)
• Onboarding contractors regarding Darwin’s systems and processes

Credit Control (20%)

• Liaise with customers to ensure timely payments and build strong relations to facilitate ongoing business.
• Manage overdue accounts, implementing effective debt recovery procedures and following up with clients as needed.
• Provide regular reports on receivables and overdue accounts to senior management.

Note the role may additionally cover other countries where required

Criteria and Qualifications

• Experience working in an Accounts Payable / Pay & Bill function
• Experience working in the recruitment industry desirable but not mandatory.
• Highly responsive with excellent attention to detail
• Well organized, customer service-oriented and open minded
• Ability to work under pressure, prioritize, and manage workloads to meet deadlines in a challenging and fast-paced environment
• Fantastic communication and interpersonal skills
• Team player who can contribute to the facilities management of the local office

If you feel you have the relevant experience related to the role then please apply today with your most up to date CV.

Darwin Recruitment is acting as an Employment Business in relation to this vacancy.

Danny Arnold